Cross Referencing – Referencing of the documents made easier


Imagine you are working on a long document and you would want to link it to a chart or graphic that appears elsewhere in the document. Do you think it is possible? I am sure many of you will be wondering as to how to do that.


Yes. It is absolutely possible by using a feature known as Cross References. Cross-Referencing is a hyperlink with auto-generated text which refers to places within your document, like a picture, heading or tables.A cross-reference allows you to link to other parts of the same document. For example, you might use a cross-reference to link to a table that appears elsewhere in the document. The cross-reference appears as a link that takes the reader to the referenced item.


To Insert Cross-Referencing use the following procedure:


Step 1:

Open your Word document and place the mouse pointer where you wish to insert cross-Referencing.You cannot cross-reference something that doesn’t exist. So ensure you create the chart, heading, page number, etc., before you try to link to it. When you insert the cross-reference, you’ll see a dialog box that lists everything that’s available to link to.



Step 2:

Click on the “Reference” Tab and go to “Captions” group and choose “Cross-Referencing”.

Step 3:

The Cross-reference window opens. If you wish to cross reference a figure then choose figure in the “Reference type” drop down list. A list of selected reference types of you document will be shown in the “For which” Caption and within the “Insert Reference to” drop down list select below/above. Click on the “Insert” button.


Step 4:

Now you will see a link appearing from the Auto Inserted text to your heading. Press and hold down a control key and click the reference.



About the author

FAME is a leading Accountancy training provider. FAME brings together under one roof a wide range of accounting courses blended with real world experience and practical application. FAME aims to bridge the gap between theoretical knowledge and practical challenges that accountants face in their day to day working. We provide practical workplace skills for finance staff meeting the needs of employers, bankers, government and learners, both now and in the future. Our students are integral to the success of an organisation and at the heart of ensuring the smooth running of an accounting department.